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How to Choose the Right Document Storage Service

One of the common barriers to a paperless office—or even just a reduced paper office—business owners tell us is the need to keep certain important business documents in hard copy form for an indefinite period of time. The solution for reducing the amount of paper in your office while still keeping your hard copy documents is a document storage service.

But how do you know how to choose the right company for your offsite document storage service needs? Paper Free Office is here to help you know what to look for when you’re comparing document storage facilities.

1. Check the Security Protocols

You need to know that both your documents and business information are going to be safe and secure when stored offsite.

When evaluating a document storage service, make sure you get answers to the following questions. What are the security requirements for their employees? Are they members of PRISM, a division of the International Secure Information Governance and Management Association? (Paper Free Office Solutions is.) Finding a facility that follows rigorous international standards and procedures for storing and securing physical documents will give you the peace of mind necessary for offsite document storage services.

2. Do They Offer File Retrieval Services?

You’re going to be storing documents that you don’t need for day-to-day operations, but there will be instances when you need the hard copy version. Make sure you choose a document storage facility that offers delivery of the document or scan-on-demand services, so you can access your documents at any time. How to Choose a Document and Retrieval Storage Service

3. Is the Facility Climate Controlled?

One of the benefits of storing your documents in a secure facility other than your office is that the climate of the storage facility should be more stable than that of an office to protect document degradation. If you choose a document storage facility that isn’t climate controlled, you risk losing your documents to humidity or other climate-related damage.

4. Find People You Can Trust

Choosing to store your documents offsite requires a lot of trust on your part, so you need to know that you can trust the people storing and managing your documents for you. Find a facility like Paper Free Office that performs background checks and formal training for all storage facility employees to ensure to highest standards for your stored documents.

Choose Paper Free Office Solutions for Your Document Storage Needs

With our state-of-the-art security protocols and climate-controlled facility, we are the perfect choice for offsite document storage facilities for Missouri businesses. We offer both document storage and retrieval services, so you can securely store your documents and access them whenever you need.

Contact the Paper Free Office Solutions team to learn more about our document storage services.